What is an Email Signature?

An email signature is more than simply your name and job title; it’s an element of your overall brand image. It’s commonly referred to as an email footer. It informs the recipient about your company and aids in their recognition.

An email signature is a block of text that appears at the bottom of every email message you send. A signature is typically used to offer the receiver information such as your name, email address, business contact information, website URL, or even interesting tales.

Please keep in mind that the email signature generator is application-specific. In other words, if you send email messages using both Webmail and an email client, you’ll need to generate an email signature in both Webmail and the email client. This also means that you can have a separate signature for each of your email account’s applications.

Professional Email Signature Templates

professional email signature

Custom email signatures can be set up on all of your domain email accounts using the email services provided by your Doteasy web hosting account.

It’s difficult to make a lasting impression. It’s considerably more difficult to do it at the finish of an email. Here’s where the email signature comes in handy.

That’s perhaps why so many of us look for work email signature examples whenever we switch jobs, get a raise, or have the uneasy feeling that our existing signature isn’t up to snuff.

A bold email signature is eye-catching while being professional. It’s not dazzling, but it’s also not boring.

With that in mind, we’ve compiled a list of the top professional email signature template examples so you can understand what should and shouldn’t be included in your own.

Examples & Templates for Professional Email Signatures

1. Keep It Simple

In addition to their contact information, some professionals prefer to include their company address in their signature.

Don’t give it too much thought. You only require the following:

Your Full Name

Company (optional), Title (optional) (linked to website)

Contact Number

Company Address

Isn’t it simple?

Tip: Keep it to three or four lines of text in your email signature.

2. Emphasizing a clear call to action (Call-To-Action)

Here’s another signature, for professionals that wish to keep their signature simple and clear.

Name, position title, company logo, contact information, and website/social media links are the essential items that users include with a call-to-action.

This is a sequence of instructions that tells your recipient what they should do. The action you want them to perform could be anything: setting up a demo, attending an event, downloading sales materials, and so on.

In the last line of her signature, for example, a content writer encourages people to visit her blog.

Template for an email signature:



Company Name

Company Address




Tip: You can utilize email tracking to check how effective your CTAs are by experimenting with different variations of the same link or lead magnet to see what your prospects respond to the most.

Note: It’s unnecessary to list all of your telephone numbers, email accounts, and social media profiles. The Paradox of Choice states that the more pages you link to, the less probable it is that your recipient will click on any of them.

3. Simple and Branded

Another simple example, however, this one has been more tailored to match the brand.

To spice it up, you can simply add your brand colors to your signature.

The template is as follows:

Company Logo



Contact Information

4. Profiles on Social Media

While salespeople may want to add their LinkedIn pages, job seekers may claim that they are more engaged on Twitter. Do you have a product you’d like to share with the world? A well-written blog post that explains what you have to offer? It’s a good idea to include it in your signature.

Because this email signature example employs a variety of social media networks to communicate with possible sales candidates, it’s only reasonable to list them all as contact points.

The template is as follows:

[Icon links to related social media profile]

Company Logo | Name

Position, Company

Business Phone Number

5. Try “Sent from my iPhone” in your email signature

The perceived reliability of misspelled emails sent with (and without) a “Sent from my iPhone” signature generator was recently investigated by a group of Stanford researchers. One important point to remember is that using the iPhone’s default signature may assist you to improve your image.

The researchers discovered that when email senders utilize proper syntax, spelling, and punctuation, the sender is seen as very trustworthy – regardless of whether they’re writing from a phone or a computer.

Participants in the study, on the other hand, gave the person who sent a sloppy email signed “Sent from my iPhone” more trust. As shown in the graph below, they were more forgiving of mistakes:

So, does this 19-character notice really give you a pass on writing lengthy responses? Our advice is to be aware of your target audience. For every individual who is ready to turn a blind eye, there is someone who sees it as a grating type of modest boast.

Bottom line: If you’re on the go, don’t be hesitant to utilize a mobile email signature because it makes your life easier. You may always make your own sign-off that follows the same general logic if you don’t like the conventional “Sent from my iPhone” or use a different mobile device: [My] [Device’s] Apology/Location/Status [Communication].

Are you looking for some motivation? Here are a few of our favorite examples of innovative mobile email signatures:

  • This message was sent from a mobile phone. Autocorrect thwarts me on a regular basis. But don’t do it.
  • *My darling iPhone assisted and abetted my brevity and errors*
  • Please accept my apologies for any blunders made while writing this on my phone.
  • iTypos. iApologize. iPhone.
  • The message was sent by [Name]. The typos were sent by iPhone.
  • Please accept my apologies for any typos, as this message was written from my iPhone.
  • This message was sent from my iPhone. Please excuse the brevity, errors, and lack of complexity.
  • All errors were self-inflicted when sent from a mobile device.

What is the best way to make a professional email signature?

The crucial information about you and your company is included in a professional email signature. Your name, job title, company, phone number, address, and website link will all be included. Your image and company logo, social media icons, and a call to action are all part of a genuinely professional signature, but it can do so much more.

Let’s have a look at how to create a very professional email signature.

Your email signature is a fantastic method to present yourself and what you do in a professional and attractive manner. With each email you send, if you do it correctly, you will establish trust and a stronger connection with your clients.

Stay closely because this post will show you just how to achieve it. We’ll go over how to employ each moving part in your signature block to its full potential.

We won’t go through email signature design best practices, but if that’s what you’re interested in, click the link to read our in-depth post with loads of fascinating email signature design examples.

The following are three characteristics of a professional email signature:

  • It establishes credibility.
  • It is appealing to the eye and
  • Provides distinctive value.

These three things are done by all good email signatures. If you want to give a professional impression, grab your readers’ attention, and win their involvement, you should do the same.

What should a professional email signature contain?

Any decent email footer template must include five essential aspects. These components work together to build an efficient professional email signature structure. You want to do it perfectly and get the minor elements right if you want to make an impression for yourself and your organization.

There are five components to a successful email signature (and a bit more)

  • Personal and professional information
  • Information about how to contact us
  • Call-to-Action with a personal photo and a company logo (CTA)
  • Icons from social media
  • Animations are a type of animation (optional)
  • Professional-specific add-ons (optional)

Because most individuals digest visual information significantly better than spoken information, appearances are important. When your emails are primarily text, using a professional email signature to close them is more of a requirement than a choice.