As most teams are shifting to online workspaces, whiteboards are gaining popularity everywhere. When shifting to a new thing or environment, it is familiar to doubts and questions regarding the move you are taking. Thus, people tend to wonder how to contribute and share work on an online whiteboard tools. Continue scrolling to learn more about it.

How Contributing and Sharing Are Applied

Contributing and sharing are the central use case for people interacting through online whiteboards; therefore, it is a concern for many.

Surprisingly, contributing is relatively easy when utilizing virtual whiteboards and can happen simply via a single click. Thus, Online whiteboards can be accessed from most devices anywhere in the world, making your contribution anytime and anywhere.

Although the particular collaboration mechanisms differ with different tools, there are typically various methods of editing a board and making contributions. These interactions revolve around placing sticky notes and clicking. Also, you can drag the sticky notes around to fit them into a specific structure. Other modes include incognito additions. These additions can be developed into different things tour groups can do to foster contributions by the whole team.

If you have worked in an online workspace, there are chances you have come across misplaced links or a zoom invitation that doesn’t work. Therefore, it is logical to wonder about the sharing abilities of online whiteboards. Sharing virtual whiteboards is very easy and is usually accessible to each participant. Even though one might need to make a verification to be allowed to contribute, participants can access any shared board as easy as a click, thus collaborating instantly. Note that verifications mainly depend on the tool being used.

The ease of sharing boards in a workspace facilitates seamless collaboration between teammates.

Similarities and Differences Between Online and Traditional Whiteboards

Online whiteboards are primarily meant to replicate and simulate the work of traditional whiteboards in a better way. Nevertheless, there are some similarities and differences between the two.


Both whiteboards consist of a shared collaborative space. Also, people wish to accomplish the same objectives when utilizing these boards. Besides, both boards provide a space for teams to contribute and visualize ideas.


Online whiteboards encompass various features that overrun the traditional whiteboard limitations. This makes the boards recognized among the best tools in the market for digitally collaborating teams. The differences include;

  • Enabling your board to be a living document
  • Ability to use various methods of collaboration and instantaneously switch between them
  • Eliminating accessibility limits
  • Ability to develop workflows instantly, having different and multiple templates
  • Ability to apply pre-made templates for faster collaboration

In conclusion, the ability to collaborate is essential as most people are shifting to online workspaces. Online working helps with various costs and boosts productivity as people work in comfortable spaces. Also, you can choose the perfect time for you to work as opposed to physical working, where you have to report to work at a particular time. Online whiteboard tools are among the best tools you can apply to facilitate virtual teamwork.